ASAP Rent featureS list

Key Features

It's all in the implementation with ASAP Rent who has mastered remote training with the challenge to reinvent the way we train and help are customers. That includes small training sessions and they are more structured. We have plans to follow and checklists. Each step is ended by small practice or homework before we have the next session. We have mastered the process in the past 5 years with incredible results for are customers.

Vehicle Rental System

• Unlimited rate types, calculations, and quotes: Hourly, daily,weekly, monthly, long term
• Corporate customer rates
• Special events
• Insurance replacement
• Rate utilization
• Seasonal rates
• One-way rates
• Split rotes
• Revenue splitting
• Flat rate
• User-defined rate periods
• Incidental sales
• Creates renter and customer file collects and stores all relevant information about customers including name,address, phone, company name, credit cards, car type,coverages and special charges
• System automatically issues RA numbers
• Insures accurate calculation of rental charges allows you to void contracts
• Provides full vehicle transaction history
• Handles multiple fuel types
• Enforces policies for excess mileage, late charges beyond user-defined grace periods, fuel charges, etc.,and excess charges for clean-up and damages, calculates sales tax,excise tax, and fees
• Closes and prints rental agreements
• Checks vehicle availability and pricing for walk-ups allows you to define Marketing Rules to determine deposit requirements, pick-up day, etc.
• Handles tax exempt rentals
• Provides a pending contracts file
• Prints multiple rental agreements
• Calculates city taxes, airport and state/province surcharges
• Credit card authorization and draft capture system user-defined minimum and underage drivers Unlimited notes for each contract, vehicle or renter foreign contract input screen
• Foreign car inventory
• Multi languages
• Provides menu level and field level security

Parking Violation Management:

• Identifies responsible renter based on violation date and time
• Generates form letters notifying customer of receipt of violation

Cash Drawer Reconciliation Module:

• Links cash drawer to a terminal or counter agent
• Stores the normal starting balance for a drawer
• Maintains running starting/ending cash balances by shift with (X,Z)
• Allows for petty cash items
• Supports cash drops and balance out feature

Key Interfaces

• Microsoft Excel : Several reports con be downloaded into an Excel spreadsheet, giving you the opportunity to analyze important data and to create charts and graphs.
• Microsoft Word: Allows you to perform customer mailing label merge
• Progress Results: Create queries and generate custom reports
• Other Accounting Interfaces: Simply Accounting, Fortune 1000/Acumba, PeachTree, Acc Pac Window + and other majors.

Inquiries, reports & lists

ln addition to the Following reports, you can custom design your own reports to meet the specific needs of your business.

Inquiries

• Cash Drawer Inquiry
• Contract lnquiry
• Contract & Reservation Audit
• Credit Card Inquiry
• Due Back Inquiry
• Extension Inquiry
• Rates & Availability Inquiry
• Reservation Inquiry
• Source Referrals Inquiry
• Fleet Inquiries: By Date/Time/License, By Status, Foreign Vehicles, Maintenance Due, Repair Orders
• Transactions, Vehicle Problem

Fleet reports

• Additions Report
• Depreciation Report
• Payment Processing Report
• Sales Report
• Contract Revenue by Vehicle Report Profit/Loss by Vehicle
• License Expirations Report

Maintenance Alerts Report

• Maintenance Due Report
• Problems Report
• Repair Order Report
• Fleet Due Back Report
• Fleet Overdue Report
• Fleet Status Report
• Fleet Summary Report Incoming/Outgoing Units Report Net
• Available Vehicles Report Projected Utilization Report
• Transactions Report

Management reports

• Accounts Receivable Report
• Accrual Report
• Booked Revenue Entries Report Deposits Report
• Payments Report• Location Performance Report
• Revenue Management Report Revenue Report
• Tour Revenue Report
• Year-To-Year Revenue Report Commissions Report
• Corporate Rentals Report
• Customer Report
• Reasons Report
• Reservation Source of Business Report
• Taxes and fees report
• Tax exempt report
• Cash drawer report
• Daily business report
• Daily cash report (X,Z)
• Draft capture report
• Contract receipts report
• Invoice report
• Statement report
• Extension report
• Lost and found report
• Detailed reservation report, No-Show processing report
• Reservation report